The Challenge
Manufacturing and chemical companies handle dozens of transportation bills daily. These bills arrive in multiple formats, such as:
- Handwritten truck challans
- Scanned documents
- Structured PDF bills
- Plain email body details
Each transportation bill needs to be:
- Checked and parsed by the accounts team
- Read and matched manually one by one
- Verified against customer & transporter details
- Manually entered into the ERP system
Earlier, this caused:
- Delays in logistics bill posting
- Human entry and reconciliation errors
- High operational cost and labor inefficiency
- Complete lack of real-time visibility
The Assist AI Solution
We created a Transportation AI Agent to fully automate this flow
1. Reads all incoming transportation emails
2. Scans any bill format:
- Handwritten truck challans
- Scanned documents
- Structured PDF bills
- Plain email body details
3. Extracts:
- LR / challan number
- Vehicle & truck details
- Transporter name
- Weight & quantity
- Billing amount
- Customer mapping
4. Connects directly with ERP & Verifies:
- Correct customer linkage and contract rates
- Multiple bills per customer / transporter
- Daily high-volume bulk transactions
5. Automatically posts the entry into ERP
The Result
100% automated entry
Zero manual work
Zero human errors
Real-time ERP updates
Significant cost savings on staff
A small AI automation replaced a full manual workflow — saving hundreds of hours weekly.
